An essential guide for identifying all the possible improvements and success conditions of your innovation process.
Discover 10 main advantages of IdeasMine
That will boost your Collaborative Idea Management System.
Advantage #1: Global vision for better decisions
The IdeasMine home page is your system's control center.You have a global vision and a fast access to all important events related to idea activity, comments, votes and best contributors.
Advantage #2: The ideas but also the actions
With its Ideas Workflow, IdeasMine not only lets ideas emerge, but it also facilitates their implementation: The implementation of each idea can be followed daily by its author, its manager and the system animator.
Advantage #3: Animation made easy
The success of a Collaborative Idea Management System also relies on effective leadership : The automated delivery of information messages, new contribution warnings, and inactivity/deadline recall alerts makes it all much easier.
Advantage #4: Contribution encouraged
Posting ideas has never been easier: You can produce a well-documented idea in 2 clicks. You can define its priority and take tke responsability for its implementation. You can choose to publish it or let it on hold (only you can see it) to improve or complete it later.
Advantage #5: Always Up-to date
IdeasMine grows with you : Improvements are made periodically and made available to users free of charge. You're sure that your tool is always at its highest efficiency level, and you can even suggest new improvements..
Advantage #6: Everywhere at any time
Ideas don't choose when to come up : With its "Responsive Design" IdeasMine interface adapts itself to the size of any mobile device screen. You post and participate at any time, anywhere.
Advantage #7: Available within 12h
IdeasMine is immediately operational. You don't need IT resources, our SaaS solution is "turnkey": Your dedicated business solution is available on our secure servers in less than 12 hours.
Advantage #8: Instant personalization
Your solution must follow your needs: IdeasMine fits the nature and context of your project.You set the key functionalities of the application accordingly, and if the functionality you need does not exist, we can implement it very fast, so that eventually you have a solution that perfectly meets your needs.
Advantage #9: Ease of use
Everything must be done to make it easier to post new ideas: With IdeasMine no new ID entries. A specific SSO (Single Sign On) interface, customized to fit your system, allows each user to get logged-in automatically.
Advantage #10: Your ideas are valuable
Ideas are precious: Your data is confidential and completely safe with one of the best European hosters, on RAID disks, and automatically backed-up 2 times a day. If a failure happens, your data would be restored within 12 hours.
And much more...
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Full access to all ideas is a " motivation booster", and increases the number and quality of the ideas.
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In a few clicks you adapt your interface to your corporate branding, thanks to the color-scheme setup, to the multiple template choices and to the custom banner replacement function which gives the sense of belonging.
- With the keyword search , you identify all the ideas and comments on the topics that interest you.You get an overview of all related contributions (ideas, comments) with the keyword highlighted.
- You create a dedicated exchange environment, allowing everyone to get a better view of the "big picture", and thus give his best every day.
Turning Ideas into Actions to increase performance
and to obtain fast, visible, long-lasting results.
With Ideasmine you can manage Ideas AND Actions!
Like most of our contenders,we could have built a heavy and a complex solution but we did choose simplicity.
IdeasMine was built around 3 main principles:
1. Simplicity
2. Implication
3. Continuous Improvement
IdeasMine is among the best Tools to gather contributions from all of your company's workforces, but is also the best way to help you implement them, for faster, visible and long-lasting results.
AL Consulting also gives consulting and training for managers to make sure all Conditions for Success are met in order to turn your "Collaborative Ideas" program into a striking success.
Today, every day, in your company, dozens of ideas come up and fade away without ever being exposed, although they could have brought you a benefit in performance and competitiveness.
These ideas sometimes simple and low-cost can usually be implemented in a matter of days.
In order to do it, you need to give your collaborators a way to :
1. Express and formalize their ideas.
2. Decide which idea should be implemented or not.
3. have the resources needed to implement the ideas once they are validated.
The "classic" idea box was a low efficiency solution: left in a corner, often forgotten by all and looked at without confidence.
Today, we offer you a simple solution, allowing to collect and manage the ideas issued by your teams, a solution that favors dialogue and transparency while applying the retained ideas.
This tool is called IdeasMine, the idea box of the XXIst century.
IdeasMine allows to fully explore the power of collaborative ideas from all your collaborators.
IdeasMine Why ?
- It allows each person to be an Actor of Progress.
- It stimulates the initiatives, the creativity and the know-how development.
- It helps the Manager to develop the participation of all his Collaborators.
- It creates an additional opportunity for dialogue between the Manager and his Collaborators.
- It accelerates the deployment of the necessary Progress in order to reach our objectives.
- It develops involvement and valorizes the Actors of Progress.
- It improves the work conditions.
To suggest, to implement an Idea, it means to contribute to the Dynamic Progress of the Company!
Definition
We call Improvement Idea any progress idea that aims to improve:
- Work conditions
- Processes
- Productivity
- Quality
- Costs and delays
- Security
- Environment
Application scope
The IdeasMine system concerns all the staff (management teams, employees, temporary workers...) from service industries, administrative,support teams,engineering & sales departments ...
Interfaces
- The IdeasMine platform on Intranet / Extranet.
- E-mail for notifications creation/ ideas and comments modifications.
Each user's role
Three actors participate in Ideasmine: the admnistrator, the manager and the author.
Ideasmine has integrated features of friendliness, tasks relief in order to insert it naturally in the daily activities of the main actors.
THE ADMINISTRATOR
- Ensures the whole IdeasMine system is working properly.
- It ensures the natural involvement from a maximum number of authors ideas by exmination of submitted ideas, recording links with similar ideas or in synergy.
- Ideasmine helps the administrator by reminder and an automatic linking of the ideas issuers. Much of the animation is done automatically by regular customised information for authors on the status of their ideas, their synergy with others. At the end of the process, individual ideas may eventually come together to be taken over by the issuers or actors concerned.
- Has no hierarchical position in any specific sector.
- Is the interface between employees and support functions to facilitate the communication between the different actors and enhance the dynamics of the system.The reports available on Ideasmine help him in this process. This approach allows him to validate the ideas and group of ideas selected.
- Defines and validates the monthly report that is transmitted to the HR Department, to the site responsibles and the supervisors.
- Organizes the communication all around the IdeasMine system in connection with the communication service.
THE MANAGER
- It supports the dynamics evolution around an idea or a group of validated ideas and records each stage reached to implementation. Ideasmine helps him by automatic information about the stage reached.
- Helps the authors if they ask for it, to write their ideas.
- Values the work of his entire team with comments about the indicators at meetings.These indicators are provided by Ideasmine.
THE AUTHOR
- Participates in the system posting ideas regularly.Ideasmine provides to the administrator automatic features to involve authors and give them the status of their ideas, the ideas in synergy and others. This allows the author to interact naturally with others.
- Brings his support to the manager associated to his idea, in order to facilitate the implementation.
- Ideasmine informs him regularly of the progress of his ideas.
THE IDEAS
The lifecycle of an Idea for improvement follows 4 steps :
- Submitted Idea.
- Idea in study.
- Idea on implementation.
- Idea implemented.
In case of impossibility, the idea could eventually be classified as "discarded".
- The Idea is posted with the "POST IDEA" form in the system.
- The Idea is studied by other authors and by the administrator. If the decision « retained / discarded » requires a deeper study, the author must obtain a 1st response within 8 days. The idea changes its state to "on study".The author is automatically being informed of this evolution.
- The Idea is implementable. The manager and the implementation deadline are defined. The Idea changes state to "on Implementation" for a maximum of 3 months. If this deadline is not respected, the idea returns to the manager who has to give an answer within 4 days.
- The Idea is implemented.The author is being informed about the fact that the Idea reaches the state "Implemented". After that it will be archived.
- If the idea is not implementable, the administrator will explain the reasons to the author and will classify the idea as "ideas not retained". Then it will be archived. The administrator thanks the author and encourages him to continue his participation in the collective process.
How the system works
The IdeasMine system is made of :
- An Intranet / Extranet module.
- A document concerning the application methodology.
- A User Guide.
- A Moderator Guide.
The Extranet / Intranet module:
This system is provided to you as a hosted service. In this case, your company will be able to access it through a link like this :
http://mycompany.ideasmine.net
This space is reserved for you and there are security systems in place to guarantee the confidentiality of your data.
The system can be customized according to your company graphics.
IDEASMINE is very easy to use and can be tested here.
The methodology :
A result of our 20 years-experience of tools implementation in industrial productivity, this document details the essential steps to start the system. It will allow you to save valuable time and to avoid the usual drawbacks.
The User/Moderator Guides :
These documents are identical to the documents used by Al Consulting consultants during their consulting and training missions to set up and use a system of improvement ideas.
They will allow to explain to all staff what an idea for improvement is, what are the issues in the system, and why everyone should participate.
The document for the managers/administrators highlights the importance of their role for the success of the action and also the tasks that they will have to accomplish.